Membership & Development Coordinator

Bear-Paw Regional Greenways



Posted: 3/28/2024

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The Coordinator will report to the Executive Director of Bear-Paw Regional Greenways (Bear-Paw) and work collaboratively with the Chief Financial Officer, Conservation Manager, and an enthusiastic community of volunteers.

The coordinator will carry out various nonprofit development activities, including producing acknowledgment letters; managing membership renewals, special campaigns, and annual appeals; generating mailing lists and reports; coordinating with print and mailing contractors; and direct contact with Bear-Paw supporters and potential supporters. The Coordinator also provides administrative support for the overall annual Fund Development Plan.

This position will assist throughout the office when necessary and perform administrative duties related to fundraising, marketing, and public relations. They play a role in strategic planning to increase the capacity of a growing non-profit organization.

Bear-Paw is also recruiting for a part time Stewardship Coordinator. The two new hires will have an opportunity to collaborate, or it’s possible that a single individual could apply for both jobs to create a full-time position.

Key Responsibilities
Coordinates annual appeals, renewals, and occasional targeted appeals.
Oversee the production of mailing lists and prepare all gift acknowledgment letters.
Oversee and maintain the Neon CRM donor database, including data entry, imports and exports, cleanup, and tracking. Provide training to staff on using the CRM database effectively.
Use QuickBooks to track and reconcile expenses related to grant and fundraising initiatives, such as event costs, marketing expenses, and administrative fees.
Monitor key fund development metrics to evaluate the success of various initiatives and run regular reports on campaign progress.
Assist in producing and implementing direct mail, digital appeal campaigns, and other fundraising communications and strategies.
Works with the entire Bear-Paw staff and volunteers on collaborative projects and events. Coordinate affiliate social media outputs, including event outreach and visibility.
Set up event registration pages according to the Annual Outreach Calendar. Assist in managing the website and ensure the events and donation pages are up-to-date with relevant information.
Assist with grant research, tracking, and application review to generate revenue for operation and program expenses.
Performs administrative duties as needed, such as filing, copying, sorting, and mailing, as well as opening mail and preparing deposits.
Provide notary services for successfully completing land protection projects.

The person who will best succeed in this role has:
Exceptional customer service skills and experience and the ability to communicate effectively and tactfully with a wide variety of people in written correspondence, on the telephone, and in person.
Knowledge of fundraising communication principles and familiarity with nonprofit fundraising best practices, tools, and techniques.
Knowledge of Meta social media tools (Facebook and Instagram) and basic website management (Squarespace) or the willingness to learn.
Proficient in the use of Microsoft Office and Google Suite applications.
Previous experience with Neon CRM as a donor database and the ability to create associated reports, templates, and forms.
Is a Public Notary, or willing to be trained through Bear-Paw to become one in the immediate future.
An understanding of and belief in the mission of Bear-Paw Regional Greenways.

Compensation and Benefits:
The salary for this 20 hr/week position is $18-20/hour depending on experience.
Hybrid remote/office work model. Some in-office work is required each week, but all Bear-Paw team members enjoy the ability to work remotely and maintain their own flexible working schedule.

How to apply
Please submit a cover letter and resume/CV in PDF format to Krystal Balanoff, Executive Director, at No phone calls, please.

Applications are due by Friday, April 19, 2024.

Diversity, Equity, and Inclusion
Bear-Paw prides itself on treating people like people. We aim to foster an inclusive environment where everyone feels a sense of belonging and is valued and respected regardless of age, title, or experience. We are committed to diversity, equity, and inclusion across all areas of our organization, including our recruitment and hiring practices. Bear-Paw is proud to be an equal opportunity employer and does not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics.

The Bear-Paw region exists within N’dakinna, the traditional ancestral homeland of the Abenaki, Pennacook, and Wabanaki Peoples past, present, and future, and we are honored to steward these lands today. We seek to foster relationships and opportunities that strengthen the well-being of the Indigenous People who carry forward the traditions of their ancestors.

About Bear-Paw Regional Greenways
Bear-Paw is a Land Trust Alliance Accredited nonprofit founded in 1995. Our Mission is to cultivate a resilient network of wild and working lands to sustain connections across communities of people, plants, and wildlife. Bear-Paw has conserved nearly 11,000 acres across our 11-town region with the support of community partners.