Record Keeping Initiative




2020-2021 Massachusetts Record Keeping Initiative

The 2020-2021 participating land trusts have now been selected (October).
Thank you to all who applied. Even if we could not accept you this year, we offer the toolkit below to guide you through the process of getting your records in (better) order.

Record Keeping Toolkit -- resources for your land trust to help improve your record keeping practices

About the program
The Massachusetts Land Trust Coalition (MLTC) and the Land Trust Alliance (LTA) are collaborating to offer direct assistance to small and all-volunteer land trusts to help strengthen their systems for creating, organizing, and backing up the records needed to defend protected lands in perpetuity. Six Massachusetts land trusts successfully completed the program in 2019-2020.

"Having this grant was enormously helpful for a small land trust like ours with only one very part-time staff member. All our records are now stored electronically which is a huge step forward for us."  -- Executive Secretary of a 2019 Program Participant

Intended Outcomes

  • Property records and select organizational records are organized and digitized.
  • Critical materials missing from property files are identified.
  • A records policy is drafted and ready for Board adoption.
  • Land trust representatives understand how to identify, organize and store critical records going forward.

The Massachusetts Record Keeping Initiative is made possible by the generous support of the Fields Pond Foundation, the Fieldstone Foundation, the Stifler Family Foundation, and other generous supporters