Kestrel Land Trust
Position title Operations Manager
Position type Full-time salaried with benefits, flex time, and remote work options
Reports to Director of Development and Operations
Location Amherst, MA
Salary range $40,000-50,000, commensurate with experience
Mission: Kestrel Land Trust conserves and cares for forests, farms, and riverways of the Pioneer Valley of western Massachusetts, and nurtures an enduring love of the land.
Position description: The Operations Manager is a new full-time position and will be an integral member of our non-profit team of seven professional staff. Kestrel’s office is located in Amherst, MA, in the heart of the Connecticut River Valley. Essential functions of this position include but are not limited to:
Financial Tracking Manage all financial details including:
• Bookkeeping, accounts payable, accounts receivable, and account reconciliation in Quickbooks,
• Annual and project budgeting and tracking in Excel,
• Tracking restricted grants and board designations in Excel,
• Filing for reimbursements for state, municipal, and federal grants,
• Quarterly financial reporting to the executive director, project managers, finance committee, and board of trustees,
• Managing the organization’s annual financial audit, and overseeing all required federal and state filings.
Operations Support the organization’s operational infrastructure including managing equipment, supplies, and the physical premises of the office, as well as all IT and vendor relationships.
Policy Tracking Provide support to the executive director and board of trustees, and manage all policies and procedures, including insurance policies, in compliance with Land Trust Alliance accreditation standards.
Recordkeeping Manage and upgrade Kestrel’s recordkeeping systems to ensure that organizational records are properly stored and accessible as needed. Assist project managers to track task completions and files, including due diligence and reports for real estate transactions.
Human Resources Oversee all HR responsibilities including payroll and benefits administration, as well as staff recruitment and onboarding as needed.
Qualifications and skills needed for this position include:
• Energetic, self-motivated team player who thrives on accomplishing goals, getting results, and improving the organization’s efficiency,
• 3-5 years of experience in administration and management in a non-profit or small business, and a BA degree or equivalent,
• Demonstrated proficiency in financial management, including use of spreadsheets and Quickbooks, and knowledge of basic accounting principles,
• Exceptional organizational and time management skills to meet deadlines, and ability to manage multiple projects simultaneously,
• Ability to handle sensitive information appropriately and with discretion,
• Excellent communication and interpersonal skills and the ability to work effectively as part of a small non-profit staff,
• Sense of humor and ability to thrive in a fast-paced and team-oriented work environment,
• Willingness to work beyond your own job description adapt to shifting priorities, as needed,
• Personal passion and commitment to Kestrel’s mission and to national priorities to promote voluntary land conservation and natural solutions to the climate and biodiversity crises,
• Experience working for a land conservation organization a plus.
To apply: Please email your resume with a cover letter detailing your interest and qualifications for the position to firstname.lastname@example.org, with OPERATIONS MANAGER in the subject line. Review of applications will begin in late October with priority given to submissions received by November 10, 2020. Anticipated start date is January 4, 2021, with several days of preliminary orientation with the departing office manager in mid-December.