Executive Assistant

Boston Farms Community Land Trust is seeking a proactive problem solver with exceptional communication skills and meticulous attention to details who is passionate about administration to be a supportive force who empowers our organization to thrive in the development and stewardship of urban farmsites in Mattapan, Dorchester, and Roxbury.

Hours: Half-time (20-25 hours/week, flexible scheduling)
Location: Fowler Clark Epstein Farm, Mattapan (Hybrid online/in-person; in-person meetings/events; familiarity with the Boston area is preferred)

Application Deadline: Immediately

Compensation: $35-45/hour depending on experience, plus part-time-equivalent vacation benefits

Manage organizational communications, including website, mailing list, and newsletters
Manage information in an organized and clear fashion for Boston Farms, related committees, and the public. This includes meeting information and materials, group notes, internal documents, and any documents or messaging being shared with the broader community.
Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
Conduct bookkeeping, including bank reconciliation, invoices, vendor payments, and staff payments
Manage administrative portions of fundraising, including the processing of sponsorship and benefits, assistance with grant writing and reporting, and tracking and acknowledgment of donors
Support fundraising event planning and execution; manage event promotion and registration
Schedule organizational meetings and record meeting minutes
Assist with annual government and tax filings, and ensure annual insurance renewal
Provide other administrative support as needed

4+ years of experience in administrative management and communications role
Strong organization, communication, interpersonal, and bookkeeping or financial management skills
Advanced skill with office productivity tools and digital platforms like Google Docs, Microsoft Word/Excel, or equivalent platforms
Preferences: Proficiency with Quickbooks, WordPress, Squarespace, SalesForce, or equivalent platforms; Experience in overseeing budgets and expenses; Experience in developing internal processes and filing systems
Background in executive level administration; Understanding of community/neighborhood engagement and nonprofit systems
Key Characteristics: organized, attentive to detail, self-motivated, self-directed, eager to learn

About the Boston Farms Community Land Trust:
Boston Farms is a Black-led, community land development and management nonprofit. We build and protect urban farms across the neighborhoods of Boston, making our farms accessible to Black and Brown neighborhood farmers and supporting their success. We own 5 sites and are actively expanding.

To Apply: Please be sure to read this posting thoroughly. If interested, please email your cover letter, and resume to jobs@bostonfarms.org, with the subject line ‘Executive Assistant Application’. We welcome diverse candidates and residents of our neighborhoods of Mattapan, Dorchester, and Roxbury.